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Simplified E-Mail Archiving and Management
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Jatheon's Plug n Comply™ appliance is designed to simplify your
organization's compliance and electronic discovery requirements. It
provides a simple to install and easily operated single point of access for
efficient management and e-discovery of electronic records.
This not only includes email and instant messaging, but also all of their attachments. Jatheon’s family of Plug n Comply™ eMail Archiving appliances offer an option for every size of company. Jatheon has designed specialized options for Small Businesses, Enterprise accounts and Educational Institutions. Our appliances offer the best in class technology and each has Jatheon’s full archiving and e-discovery features. The appliance works across many network platforms and e-mail systems, with interfaces available for MS Exchange, GroupWise, and Lotus Notes. |
Jatheon’s Plug n Comply™ appliance is an integrated solution that is simple, secure and scalable, offering absolute control of confidential messaging data. Jatheon Plug n Comply™ solution operates as a network appliance, delivering real network performance gains in a dramatically smaller storage footprint. Jatheon's unique compression and indexing technology drives significant savings and footprint reduction by using only ten percent of the storage requirement associated with traditional message storage solutions.
The Jatheon Plug n Comply™ solution also significantly reduces the server demands for typical operational messaging platforms, such as MS Exchange, while simultaneously improving retrieve and search capabilities. With its sophisticated message archiving and search functionality, the system can capture any network message and archive it in a unique and fully indexed system with full audit and authentication capabilities. That can be a significantly important feature in a business environment where firms are required to fully comply with privacy regulations on client files and materials. Failure to do so can expose the firm and its officers to issues of compliance liability.
As a result of adopting Jatheon's Plug n Comply™ solution, enterprises can now control the length of time message data resides on the primary email platform. The system will now allow users to independently perform full content searches on any and all company messages that are separately archived in the Jatheon system.
The Jatheon appliance allows organizations to meet and exceed the highest standards of regulatory compliance and corporate governance. Our network appliance reduces the risk associated with outsourced technologies, significantly reduces e-mail storage and discovery costs, and enforces electronic records management policies. Additionally Jatheon’s archiving appliance will offer indexing and archiving functionally for enterprise based e-mail encryption systems. Jatheon is the only company with a solution for companies deploying end to end e-mail encryption.
Jatheon offers a comprehensive e-discovery function with each appliance. There is nothing additional to purchase.
Storage Management Benefits
The combination of single instance storage and the careful implementation of compression offer significant storage advantages.
Many organizations implement policies that have the mail platform shed messages in the store after a pre-determined period. Users then have the ability to retrieve their messages using the Jatheon Outlook plug-in. This easy to install client plug-in places an Archive folder in the users folder list; once the user access the archive through Outlook; they have all of the advance searchability that a Compliance Officer has but limited the their own messages. Users can forward messages back to the mail client .
An e-mail archive automatically stores content in the archive, where it is accessible to the user without placing an unnecessary load on the e-mail server.
Many organizations implement policies that have the mail platform shed messages in the store after a pre-determined period. Users then have the ability to retrieve their messages using the Jatheon Outlook plug-in. This easy to install client plug-in places an Archive folder in the users folder list; once the user access the archive through Outlook; they have all of the advance searchability that a Compliance Officer has but limited the their own messages. Users can forward messages back to the mail client .
An e-mail archive automatically stores content in the archive, where it is accessible to the user without placing an unnecessary load on the e-mail server.
Compliance and eDiscovery
Compliance – How it works:
All organizations have the daunting task of monitoring electronic messages to ensure the strict adherence to regulatory or corporate policies. Jatheon’s Plug n Comply™ appliances offer the ability to set policies that messages are compared to in real-time.
Messages received by the archive are compared to the user created polices and any messages that violate the established policy will have a pre-determined action triggered. This action may include notifying the offender directly; notify the offender’s manager, or notifying the organizations Compliance Officer.
The Compliance Officer can review the statistics maintained by the appliance; detailed statistical information is maintained on a daily basis. Compliance Officers can review the detailed violation statistics by rule.
The advanced searchabilty of the data contained in the archive allows Compliance Officers to review and export messages either in PST format or as a Portable Document File (PDF).
Searches are performed on the meta data as well as all of the message data including attachments.
The Compliance Officer also has the ability to place messages in a “Legal Hold”; the message data is preserved for legal or regulator review.
An e-mail systems archive is fully searchable, greatly simplifying the e-discovery process. Let’s assume that a lawsuit is pending and all e-mails connected with a particular client are being reviewed, by your lawyers, the opposing party’s lawyers, or both. What can take months of billable hours by a team of lawyers and IT professionals can literally take minutes through a keyword search of an e-mail archive. In this scenario, three outcomes are possible:
In all three outcomes, early knowledge is key. If bad news is indeed uncovered, it’s to the company’s advantage to know this early on. Often the strategy is to settle on the case, thereby saving on legal fees. If good news is the result, this can quickly be shared with legal advisors for the opposition, who may opt to end the lawsuit. If no critical information is found, the company can proceed as necessary, secure in the knowledge that there will be no hidden surprises along the way.
Concern with moving from one e-mail platform to another? i.e. Novell GroupWise to Exchange 2007. Usually the hardest task in a e-mail platform migration is the conversion of e-mail. Typically the migration of end-user’s e-mail is processed in batches. This can cause logistics issues with the e-mail routing path because you have user’s e-mails on multiple platforms. Deploying a Jatheon appliance prior to an e-mail platform migration provides redundancy and additional tools to make this a painless task. End-users will always be able to search and retrieve their e-mail from one single source while the migration process is occurring.
Jatheon’s e-mail archiving solutions are being used by companies all over the world across all industries. Whether it be law firms, banks, insurance companies, engineering firms, health care agencies, and municipal and federal agencies, all companies no matter what the size, see a need for the Jatheon e-mail archiving solution. The Jatheon solution helps organizations meet their storage space management, compliance, legal discovery, mail platform migration and policy management requirements for compliance with PIPEDA(Canada), SEC, FINRA ( NASD / NYSE), HIPAA, FRCP, FERC & Sarbanes Oxley regulations.
All organizations have the daunting task of monitoring electronic messages to ensure the strict adherence to regulatory or corporate policies. Jatheon’s Plug n Comply™ appliances offer the ability to set policies that messages are compared to in real-time.
Messages received by the archive are compared to the user created polices and any messages that violate the established policy will have a pre-determined action triggered. This action may include notifying the offender directly; notify the offender’s manager, or notifying the organizations Compliance Officer.
The Compliance Officer can review the statistics maintained by the appliance; detailed statistical information is maintained on a daily basis. Compliance Officers can review the detailed violation statistics by rule.
The advanced searchabilty of the data contained in the archive allows Compliance Officers to review and export messages either in PST format or as a Portable Document File (PDF).
Searches are performed on the meta data as well as all of the message data including attachments.
The Compliance Officer also has the ability to place messages in a “Legal Hold”; the message data is preserved for legal or regulator review.
An e-mail systems archive is fully searchable, greatly simplifying the e-discovery process. Let’s assume that a lawsuit is pending and all e-mails connected with a particular client are being reviewed, by your lawyers, the opposing party’s lawyers, or both. What can take months of billable hours by a team of lawyers and IT professionals can literally take minutes through a keyword search of an e-mail archive. In this scenario, three outcomes are possible:
a. Bad news – a “smoking gun” e-mail, IM, or user file is found that implicates the company or confirms its guilt.
b. Good news – an e-mail, IM, or user file is found that proves the company is innocent of wrongdoing in the case.
c. No news – no confirmation of guilt or innocence is found.
b. Good news – an e-mail, IM, or user file is found that proves the company is innocent of wrongdoing in the case.
c. No news – no confirmation of guilt or innocence is found.
In all three outcomes, early knowledge is key. If bad news is indeed uncovered, it’s to the company’s advantage to know this early on. Often the strategy is to settle on the case, thereby saving on legal fees. If good news is the result, this can quickly be shared with legal advisors for the opposition, who may opt to end the lawsuit. If no critical information is found, the company can proceed as necessary, secure in the knowledge that there will be no hidden surprises along the way.
Concern with moving from one e-mail platform to another? i.e. Novell GroupWise to Exchange 2007. Usually the hardest task in a e-mail platform migration is the conversion of e-mail. Typically the migration of end-user’s e-mail is processed in batches. This can cause logistics issues with the e-mail routing path because you have user’s e-mails on multiple platforms. Deploying a Jatheon appliance prior to an e-mail platform migration provides redundancy and additional tools to make this a painless task. End-users will always be able to search and retrieve their e-mail from one single source while the migration process is occurring.
Jatheon’s e-mail archiving solutions are being used by companies all over the world across all industries. Whether it be law firms, banks, insurance companies, engineering firms, health care agencies, and municipal and federal agencies, all companies no matter what the size, see a need for the Jatheon e-mail archiving solution. The Jatheon solution helps organizations meet their storage space management, compliance, legal discovery, mail platform migration and policy management requirements for compliance with PIPEDA(Canada), SEC, FINRA ( NASD / NYSE), HIPAA, FRCP, FERC & Sarbanes Oxley regulations.
Enterprise — E — Appliances
The demanding enterprise environment is where Jatheon lives. Our extensive family of enterprise appliances offer the most versatility in deployment and storage. Our appliances can be deployed as stand-alone or in redundant clusters. Organizations that have many sites may also place Plug n Comply™ appliances locally and have messages sent to a central location as well. Jatheon offers enterprise appliances in storage capacities of 4, 8, and 16 Terabytes.
Features |
Enterprise Systems |
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Model |
PnC-1000 E | PnC-3000 E | PnC-3008 E | PnC-3016 E |
| Maximum Recommended Users | 1000 | unlimited | unlimited | unlimited |
| RAM | 4Gb | 4Gb | 4Gb | 4Gb |
| Raw Storage Capacity | 3Tb | 4Tb | 8Tb | 16Tb |
| Message Virtual Storage Capacity | 11Tb | 18Tb | 45Tb | 90Tb |
| Compression | 10:1 Leader in the industry | 10:1 Leader in the industry | 10:1 Leader in the industry | 10:1 Leader in the industry |
| DVD Burner | YES | YES | YES | YES |
| Data Protection | RAID 5 | RAID 5 | RAID 5 | RAID 5 |
| Hot Swappable Storage | YES | YES | YES | YES |
| Swappable Power Supply | YES/ 1 X COLD | YES/ 2 X HOT | YES/ 2 X HOT | YES/ 2 X HOT |
| Deploy in Cluster | NO | YES | YES | YES |
| Form Factor | 1 RU | 3 RU | 3 RU | # RU |
| Shipping Weight | 44 lbs | 88 lbs | 99 lbs | 105 lbs |
| Restricted Access | Compliance Officer - Full Access | Compliance Officer - Full Access | Compliance Officer - Full Access | Compliance Officer - Full Access |
| Administration - NO Data Access | Administration - NO Data Access | Administration - NO Data Access | Administration - NO Data Access | |
| Individual User - Own Messages | Individual User - Own Messages | Individual User - Own Messages | Individual User - Own Messages | |
Small / Medium Business — SB — Appliances
Jatheon recognises the fact that operating a small business in today's harsh regulatory environment can be daunting; that is why we developed the SB product. Jatheon' SB line of appliances offers all of the full features of archiving, policy management, and e-discovery. Our appliances offer peace of mind for organizations with 200 users or under.
Features |
Small / Medium Business Systems |
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Model |
PnC-100 SB | PnC-1000 SB |
| Maximum Recommended Users | 100 | 200 |
| RAM | 2Gb | 4Gb |
| Raw Storage Capacity | 640Gb | 1.2Tb |
| Message Virtual Storage Capacity | 4Tb | 9Tb |
| Compression | 10:1 Leader in the industry | 10:1 Leader in the industry |
| DVD Burner | NO | YES |
| Hot Swappable Storage | NO | YES |
| Form Factor | 1 RU | 1 RU |
| Shipping Weight | 44 lbs | 88 lbs |
| Restricted Access | Compliance Officer - Full Access | Compliance Officer - Full Access |
| Administration - NO Data Access | Administration - NO Data Access | |
| Individual User - Own Messages | Individual User - Own Messages | |
Education — EDU — Appliances
Features |
Education — EDU — Appliances |
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Model |
PnC-1000 EDU | PnC-3000 EDU | PnC-3008 EDU |
| Maximum Recommended Users | 1000 | 2000 | Unlimited |
| RAM | 4Gb | 4Gb | 4Gb |
| Raw Storage Capacity | 3Tb | 4Tb | 8Tb |
| Message Virtual Storage Capacity | 11Tb | 18Tb | 45Tb |
| Compression | 10:1 Leader in the industry | 10:1 Leader in the industry | 10:1 Leader in the industry |
| DVD Burner | YES | YES | YES |
| Hot Swappable Storage | YES | YES | YES |
| Data Protection | RAID 5 | RAID 5 | RAID 5 |
| Deploy in Cluster | NO | YES | YES |
| Form Factor | 1 RU | 3 RU | 3 RU |
| Swappable Power Supply | YES/ 1 x COLD | YES/ 2 x HOT | YES/ 2 x HOT |
| Shipping Weight | 44 lbs | 88 lbs | 99 lbs |
| Restricted Access | Compliance Officer - Full Access | Compliance Officer - Full Access | Compliance Officer - Full Access |
| Administration - NO Data Access | Administration - NO Data Access | Administration - NO Data Access | |
| Individual User - Own Messages | Individual User - Own Messages | Individual User - Own Messages | |
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